Monthly Billing – each tenant can have one or more preferences for how they
receive billing, late notices, etc. The choices are mail, email, and text message. You simply choose to send
invoices, statements, or late notices and the program will send them according to the
tenants billing preference. If you do not want to send a bill to all tenants you
simply do not check a billing preference and that tenant will not get one.
Generating Charges – at any time during a month you can have the program generate charges for the next month.
Tenant Information – all tenant information is
shown on one screen. When you select a tenant, the program fills the screen with the
units they are renting, all of their contact information, and all of their payment history including comments and notes.
Facility Screen – the facility screen is a list of your inventory of storage units. We
include the customer names and phone numbers for your convenience. It is very easy to
add new units, edit existing units, or delete a unit. You can use a filter to fill the
screen with only some of the inventory. For example, all rented, all available, all of a
specific size, etc. Additionally, you can sort and print the list from the same screen.
Searching for Tenants – by typing just a few characters in a search box, the
program will find any tenant that has those characters anywhere in their information.
For example, a license plate on a car, boat, or RV and you can find the tenant.
If you are not sure how to spell the name, simply type a few characters that you are sure
would be in the name and you can find the tenant.
Reports - Our reports are designed to support our simple bookkeeping system.
They include sales reports, payment reports, receivables reports, unit inventory reports,
and analysis reports
Unlimited Data Files – you can group all your facilities into one
database or have them in separate databases. There are no limits
Unlimited Units – there are no limits on the number of units you have.
Credit Card Processing – You can run recurring charges or manually process one charge at a time.
The program will automatically post the payment to the customer’s account for you.
Storing your Data – most customers prefer to have everything on their personal computer.
When we install our program you have everything you need to moved from one computer to another. This makes it very easy for you to back up your stuff and keep your data safe.
For those customers who prefer to store their data in the cloud we provide your own private
database on your own private cloud account for a modest monthly fee of 20.00. We take care of
everything for you. If you would like to have a web site, your cloud account will support that as well.
The point is that you own all of it. Additionally, we provide you with a program to copy your data
from your database in the cloud to your local computer anytime and as often as you like. If the
internet goes down, your still up and running on your local machine.